Free receipt maker & receipt template
A free receipt generator and template in one — record the amount, payment method, and date after you've been paid, then download a clean PDF receipt. No signup to download.
| Description | Qty | Rate | Tax | Amount | |
|---|---|---|---|---|---|
| $0.00 |
| Subtotal | $0.00 |
| Total | $0.00 |
| Amount paid | −$0.00 |
| Paid in full | $0.00 |
Email this receipt
Sends a PDF attachment to your client. Replies come back to you.
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The parts of a receipt, labelled.
A complete receipt has nine parts. The editor above has a field for every one — here's where each sits on the finished document.
What to put on this receipt.
Miss one of these and the document usually comes back with a question attached. Everything here is a field in the editor above.
- The word “Receipt” and a unique number
- The date payment was received
- How it was paid — card, cash, transfer
- What the payment was for
- The amount received and any balance
- Your business name and contact details
A receipt confirms; an invoice requests
The two documents are often confused and serve opposite ends of the same transaction. An invoice goes out before payment and asks for money. A receipt goes out after and confirms money arrived. Customers need receipts to claim expenses, reclaim tax, and prove a purchase for warranty purposes — so issuing one promptly saves you being asked for it months later when you've forgotten the detail.
Record how the payment was made
The payment method is the part people leave off and later need. “Bank transfer, 14 April” or “Card ending 4242” is what lets you and your customer match the receipt to a line on a statement. For cash payments this matters more than anything — a cash receipt with no date and no method is close to useless as evidence for either side.
Partial payments and paid in full
If the payment settles the whole amount, the document should say so plainly — BillCrafter marks it “Paid in full” when the balance reaches zero. If it's a deposit or installment, the receipt should show the amount received and the balance still outstanding, so nobody later mistakes a part payment for a closed account. For a Pro user, adding a PAID stamp across the document makes the status obvious at a glance.
Receipt maker & receipt template — common questions.
Do I need to issue a receipt if I already sent an invoice?
Not always, but it's good practice and customers often ask. The invoice shows what was owed; the receipt proves it was paid — which is what they need for expenses and tax.
Can I make a receipt for a cash payment?
Yes. Record the amount, the date and “cash” as the method. For cash especially, both sides benefit from a dated document, since there's no bank record to fall back on.
How do I show a part payment?
Enter what was received in the “Amount paid” field. The receipt then shows the amount received and the balance still outstanding rather than marking the whole thing settled.
BillCrafter is a document tool, not an accounting or legal service. Tax and contract rules vary by country and state — check anything material with a qualified professional.
What the official guidance says
“Your invoice must include a unique identification number, your company name, address and contact information [and] the total amount owed.”
— GOV.UK, “Invoices — what they must include”
Requirements differ by country, but the essentials are consistent: a unique invoice number, the seller and the buyer, an itemized description, the amount due, and clear payment terms. Every BillCrafter template is built around those fields. The primary sources we follow are below.
- GOV.UK — Invoicing and taking payment from customers — The UK government’s list of what every invoice must legally include.
- IRS — Recordkeeping for small business — US guidance on the invoices and receipts you should keep, and for how long.
- U.S. Small Business Administration — Manage your finances — Bookkeeping, accounts receivable and getting paid as a small business.
Other documents you can create free.
Make one now. Sign in to keep it.
Give customers proof of payment. Use it as a receipt maker or a ready-made receipt template: mark a receipt paid in full, note the payment method, and keep a tidy record for your books.
1 · Make your first invoice free
Start typing on the document right now — no account, no card, nothing to install. Fill in your details and download a polished PDF in under two minutes. Your first export is on us.
2 · Sign in and it’s saved
A free account keeps your business details, clients and every past invoice in the cloud — so the next one takes seconds, from any device. Free accounts get 5 exports a month.
3 · Pick from 45 templates
Eight distinct layouts, twelve accent colors, and presets for freelance, contracting, consulting, photography and more — plus estimates, quotes and receipts. Browse the library.
Three steps to a paid invoice.
Type on the invoice
Fill in your business, client, and line items right on the document. Totals and tax calculate live as you type.
Customize & preview
Upload your logo, pick one of eight layouts and a color — the invoice you see is exactly what downloads.
Download or send
Download a clean PDF, or sign in and email it straight to your client.