Free cleaning service invoice template
Invoice recurring or one-off cleaning jobs — list services, add tax, and download a professional PDF in minutes.
| Description | Qty | Rate | Tax | Amount | |
|---|---|---|---|---|---|
| $0.00 |
| Subtotal | $0.00 |
| Total | $0.00 |
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The parts of an invoice, labelled.
A complete invoice has nine parts. The editor above has a field for every one — here's where each sits on the finished document.
What to put on this invoice.
Miss one of these and the document usually comes back with a question attached. Everything here is a field in the editor above.
- The service address and the dates cleaned
- Each service — standard, deep clean, windows
- Number of visits in the billing period
- Supplies or consumables, if you charge them
- Recurring schedule, if there is one
- Payment terms and how to pay
Per visit or per month — pick one and be consistent
One-off and move-out cleans invoice per job. Regular contracts are usually simpler billed monthly in arrears: one line reading “Weekly office clean — 4 visits, March” rather than four separate invoices. Monthly billing means a quarter of the paperwork and a quarter of the payment chasing, and commercial clients generally prefer it because it matches how their own accounts run.
Decide how you handle supplies
There are two workable approaches and one that causes arguments. Either build consumables into your rate and say so, or list them as a separate line with quantities. What causes friction is an unexplained bump in the total from one month to the next. If you do bill supplies separately, note them as taxable or not according to your local rule — in many places goods and labor are treated differently.
Recurring clients shouldn't mean recurring typing
If the same invoice goes to the same client every month, retyping it is wasted effort. A free BillCrafter account saves your client list and every past invoice, so next month's bill is a duplicate-and-edit rather than a fresh document. Pro adds scheduled recurring invoices that go out and email the client automatically on the date you choose.
Cleaning service invoice template — common questions.
Should I invoice each visit or monthly?
Monthly in arrears for regular contracts — it's less admin for you and matches how commercial clients pay. One-off and end-of-tenancy cleans are better invoiced per job, on completion.
Do I charge tax on cleaning services?
It varies by state and country, and residential and commercial work are sometimes treated differently. Check your local rule and mark lines taxable accordingly.
Can I set up a monthly invoice that sends itself?
Yes, on Pro. Save the invoice once, choose a frequency and a client email, and each cycle a new invoice is issued and sent automatically.
BillCrafter is a document tool, not an accounting or legal service. Tax and contract rules vary by country and state — check anything material with a qualified professional.
What the official guidance says
“Your invoice must include a unique identification number, your company name, address and contact information [and] the total amount owed.”
— GOV.UK, “Invoices — what they must include”
Requirements differ by country, but the essentials are consistent: a unique invoice number, the seller and the buyer, an itemized description, the amount due, and clear payment terms. Every BillCrafter template is built around those fields. The primary sources we follow are below.
- GOV.UK — Invoicing and taking payment from customers — The UK government’s list of what every invoice must legally include.
- IRS — Recordkeeping for small business — US guidance on the invoices and receipts you should keep, and for how long.
- U.S. Small Business Administration — Manage your finances — Bookkeeping, accounts receivable and getting paid as a small business.
Other documents you can create free.
Make one now. Sign in to keep it.
Cleaning businesses can bill residential or commercial jobs, itemize services and supplies, and keep a record of every invoice in one place.
1 · Make your first invoice free
Start typing on the document right now — no account, no card, nothing to install. Fill in your details and download a polished PDF in under two minutes. Your first export is on us.
2 · Sign in and it’s saved
A free account keeps your business details, clients and every past invoice in the cloud — so the next one takes seconds, from any device. Free accounts get 5 exports a month.
3 · Pick from 45 templates
Eight distinct layouts, twelve accent colors, and presets for freelance, contracting, consulting, photography and more — plus estimates, quotes and receipts. Browse the library.
Three steps to a paid invoice.
Type on the invoice
Fill in your business, client, and line items right on the document. Totals and tax calculate live as you type.
Customize & preview
Upload your logo, pick one of eight layouts and a color — the invoice you see is exactly what downloads.
Download or send
Download a clean PDF, or sign in and email it straight to your client.