Free quote generator
Create a professional price quote in seconds. Itemize your offer, set validity, and convert to an invoice when accepted.
| Description | Qty | Rate | Tax | Amount | |
|---|---|---|---|---|---|
| $0.00 |
| Subtotal | $0.00 |
| Quoted total | $0.00 |
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Sends a PDF attachment to your client. Replies come back to you.
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The parts of a quote, labelled.
A complete quote has nine parts. The editor above has a field for every one — here's where each sits on the finished document.
What to put on this quote.
Miss one of these and the document usually comes back with a question attached. Everything here is a field in the editor above.
- The exact deliverables you're pricing
- A fixed total the client can say yes to
- The validity period of the offer
- Timescale or start availability
- Payment schedule — deposit and stages
- What would count as a change of scope
A quote is a commitment, so scope it tightly
Once a client accepts a quote, the price is generally fixed — that's the point of it, and it's why clients like receiving one. The protection isn't in hedging the number, it's in defining precisely what the number buys. “Brand identity: primary logo, two lockups, color palette, type system, one round of revisions” can be delivered against. “Branding package” cannot, and will absorb revisions until someone gives up.
Make the yes easy
The best quotes are readable in under a minute: what they get, what it costs, when you can start, and how to accept. Long preambles about your process belong in a proposal, not on the pricing document. If you're offering options, put them on one quote as clearly separated blocks rather than sending three documents — clients choose faster when comparison is easy.
State the payment schedule up front
The moment to agree a deposit is when the client is enthusiastic, not after the work starts. Put the schedule on the quote — 50% to book, 50% on delivery, or thirds across milestones — so accepting the price means accepting the terms. When they say yes, convert the quote to an invoice and the numbers and details carry over untouched.
Quote generator — common questions.
Is a quote legally binding?
Once accepted, a quote generally forms a binding price for the work described — which is exactly why the description matters more than the number. Rules vary by jurisdiction, so treat this as general guidance rather than legal advice.
Can I quote in a client's currency?
Yes. Choose the currency before exporting and the amounts are formatted for that market.
What if the client changes the scope after accepting?
That's new work and warrants a new quote or a change order. Saying so on the original quote makes the conversation straightforward rather than awkward.
BillCrafter is a document tool, not an accounting or legal service. Tax and contract rules vary by country and state — check anything material with a qualified professional.
What the official guidance says
“Your invoice must include a unique identification number, your company name, address and contact information [and] the total amount owed.”
— GOV.UK, “Invoices — what they must include”
Requirements differ by country, but the essentials are consistent: a unique invoice number, the seller and the buyer, an itemized description, the amount due, and clear payment terms. Every BillCrafter template is built around those fields. The primary sources we follow are below.
- GOV.UK — Invoicing and taking payment from customers — The UK government’s list of what every invoice must legally include.
- IRS — Recordkeeping for small business — US guidance on the invoices and receipts you should keep, and for how long.
- U.S. Small Business Administration — Manage your finances — Bookkeeping, accounts receivable and getting paid as a small business.
Other documents you can create free.
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Send a polished quote that wins the work. Same details flow straight into the invoice once the client says yes.
1 · Make your first invoice free
Start typing on the document right now — no account, no card, nothing to install. Fill in your details and download a polished PDF in under two minutes. Your first export is on us.
2 · Sign in and it’s saved
A free account keeps your business details, clients and every past invoice in the cloud — so the next one takes seconds, from any device. Free accounts get 5 exports a month.
3 · Pick from 45 templates
Eight distinct layouts, twelve accent colors, and presets for freelance, contracting, consulting, photography and more — plus estimates, quotes and receipts. Browse the library.
Three steps to a paid invoice.
Type on the invoice
Fill in your business, client, and line items right on the document. Totals and tax calculate live as you type.
Customize & preview
Upload your logo, pick one of eight layouts and a color — the invoice you see is exactly what downloads.
Download or send
Download a clean PDF, or sign in and email it straight to your client.