Free pressure washing invoice template
Bill by square foot or by job, itemize detergent and surface treatment, and attach before-and-after photos on the invoice itself. Free PDF, no signup to download.
| Description | Qty | Rate | Tax | Amount | |
|---|---|---|---|---|---|
| $0.00 |
| Subtotal | $0.00 |
| Total | $0.00 |
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The parts of an invoice, labelled.
A complete invoice has nine parts. The editor above has a field for every one — here's where each sits on the finished document.
What to put on this invoice.
Miss one of these and the document usually comes back with a question attached. Everything here is a field in the editor above.
- The property address and which surfaces were treated
- Square footage and your rate, or a flat price per surface
- Soft wash vs high pressure, noted per surface
- Detergent and surface treatment as a materials line
- Before-and-after photos of the areas cleaned
- Your re-clean or touch-up window, in writing
Price by the surface, show it on the invoice
Most pressure washing is quoted per square foot for flat work — driveways, patios, sidewalks — and flat-rate per elevation for house washing. Putting 1,400 sq ft at $0.18 on the invoice rather than “driveway wash — $252” does two things: it shows the client the price was calculated rather than guessed, and it gives you a defensible basis when the neighbour asks for the same job at a different size. Keep a separate line for each surface so a client can decline the patio without renegotiating the driveway.
Say soft wash where you mean soft wash
Clients and insurers both care about this. Siding, roofs and painted surfaces are cleaned at low pressure with detergent; concrete and masonry take a surface cleaner at high pressure. Noting the method per line documents that you used the right one, which matters if someone later claims damage. It also justifies why house washing is priced differently from a driveway despite covering similar area — you're selling chemistry and care, not pressure.
The photos are the invoice
No other trade benefits this much from pictures on the document. A driveway shot half-cleaned, or a before-and-after pair of a stained patio, converts an invoice from a request into evidence — and those same photos are the marketing asset you'll want later, already captioned and attached to the job. BillCrafter holds up to six photos with captions at the foot of the invoice, exported inside the PDF. Take them from the same spot, before and after, and the comparison does the work.
Pressure washing invoice template — common questions.
Should I bill by square foot or per job?
Flat surfaces price cleanly per square foot; house washing, roofs and fleet work price better as a flat rate per elevation or unit, because access and risk matter more than area. Many businesses quote flat to the client but calculate from area internally — showing both on the invoice is a reasonable middle ground.
Do I need to itemize the detergent?
You don't have to, but a short materials line for detergent and surface treatment explains why a soft wash costs more than the same area of concrete, and it's usually taxed differently from labor in states that tax materials.
Should I offer a re-clean guarantee?
A short window — commonly 14 days — for touching up anything missed costs little and closes jobs. Put the exact wording in the invoice notes so the promise and its limits are recorded on the document, not just in a text message.
BillCrafter is a document tool, not an accounting or legal service. Tax and contract rules vary by country and state — check anything material with a qualified professional.
What the official guidance says
“Your invoice must include a unique identification number, your company name, address and contact information [and] the total amount owed.”
— GOV.UK, “Invoices — what they must include”
Requirements differ by country, but the essentials are consistent: a unique invoice number, the seller and the buyer, an itemized description, the amount due, and clear payment terms. Every BillCrafter template is built around those fields. The primary sources we follow are below.
- GOV.UK — Invoicing and taking payment from customers — The UK government’s list of what every invoice must legally include.
- IRS — Recordkeeping for small business — US guidance on the invoices and receipts you should keep, and for how long.
- U.S. Small Business Administration — Manage your finances — Bookkeeping, accounts receivable and getting paid as a small business.
Other documents you can create free.
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Pressure and soft washing sells on the difference between two photos. This template prices the work by surface area or flat rate, separates labor from chemicals, and puts the finished-job pictures on the document you send.
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2 · Sign in and it’s saved
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3 · Pick from 45 templates
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